Your data

Sheffield & Balby Area Quaker Meeting Houses and Websites: Privacy Notice

Sheffield and Balby (Doncaster) Quaker Meeting Houses and websites are owned by Sheffield and Balby Area Quaker Meeting, a charity registered in England and Wales, Our full address is Sheffield Quaker Meeting House, 10 St James street, Sheffield, S1 2EW. Charity Number: 1134536.

Sheffield and Balby Area Quaker Meeting act as data controller when we collect personal data from our customers, prospective customers, staff and other stakeholders for room hire and website enquiries.

We collect this data in the legitimate interests of supporting our work, and for some types of data collection for the performance of a contract. We will also ask for consent for data processing where appropriate. When we ask for personal data we will inform you of how we intend to manage it and what measures we will take to ensure its security.

How we collect data

Sheffield Quaker Meeting House collects personal data through:

  • Booking enquiry web forms
  • Midas Room Booking software which act as our Customers database
  • Booking enquiry emails
  • Job application forms
  • Surveys
  • CCTV

CCTV is used at the Friends Meeting House, Sheffield, premises for security and customer service purposes. Footage is stored securely for a limited period of time and is not passed on to any third parties excluding the police (for the purposes of criminal investigations)

Balby (Doncaster) Quaker Meeting House collects personal data through Booking enquiry web forms and Booking enquiry emails.

All Sheffield and Balby Area Meeting websites collect information via enquiry web forms.

We will ensure that all personal information supplied is held in accordance with EU General Data Protection Regulation and UK Data Protection legislation.

Why we collect data

We collect this data, primarily contact data, in order to offer services and events to our customers and the general public. We also use the data collected to carry out administrative work.

Processing and consent

When we ask for personal data we will outline how we will use and manage it and, where appropriate, ask for your consent to do so.

We will not use this personal data for other purposes without asking your permission. We will not keep this information for longer than necessary. We will not use third parties to process your data without taking reasonable steps to ensure they comply with UK Data Protection legislation and EU General Data Protection Regulation.

We will never sell your data to third parties.

Data location and security

Personal data is collected and stored securely subject to appropriate security measures and is protected against misuse.

Your personal data is held in electronic form. Electronic data is held on secure servers operated by Web Architects Cooperative, and in some circumstances, on servers owned by third-party contractors. We ensure that any third party contractors we use comply with the UK Data Protection legislation and EU General Data Protection Regulations. We do not transfer your data outside the EEA. Data in paper form is held securely and destroyed securely.

Your rights over your data

If you have any queries, please in the first instance, contact Sheffield Quaker Meeting House or Enquiries on 0114 275 7390.

Should you wish to make a subject access request to view your personal data held by us, please contact Sheffield Quaker Meeting House .

Should you wish to withdraw permission for use of your data or to update the data we hold for you, please contact or Enquiries on 0114 275 7390.

Social media

If you share our content through social media, for example by liking us on Facebook, following or tweeting about us on Twitter, or giving us a ‘+1’ via Google Plus, those social networks will record that you have done so. They may set a cookie for this purpose.

In some cases, where a page on our website includes content from a social network, such as a Twitter feed, or Facebook comments box, those services may set a cookie even where you do not click a button. As is the case for all cookies, we cannot access those set by social networks. Social networks cannot access cookies we set ourselves.

Log files

Our systems may automatically gather some anonymous information about visitors, including IP addresses, browser type, language, and the times and dates of webpage visits. The data collected does not include personally identifiable information. It is used, as described above, for statistical analysis, to understand user behaviour, and to administer the site.

Google Analytics

Our website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). The information generated by the cookie about your use of our website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. Further information about Google’s privacy policy may be obtained from

Any changes we may make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by email.


External links

The Sheffield and Balby Area Quaker Meeting websites may contain links to websites operated by third parties under different privacy policies.  Should you choose one of those links, you will be leaving our websites and this privacy notice will no longer apply.

Changes to this notice

We will review and update this notice in line with best practice and changes in legislation. We will always have an up-to-date version of the notice on this page or clearly signpost its location on the site under ‘Privacy’. For a full copy of our Privacy Policy please contact the office at